MY RULES FOR A ‘GOOD’ MEETING

Meetings should :

1. Have a well set out agenda.

2.Have an agenda that has clear, well worded motions supported by adequate information to make decisions.

3. A chairperson who is firm but fair.

4. Someone (Secretary or strata / association manager) who is taking adequate minutes.

5. Be recorded with accurate minutes.

6. Be an efficient meeting rather than a short meeting.

In addition, the minutes of a meeting should:

•Describe the type of meeting annual or special general meeting or committee meeting.

•Be a complete and accurate record of everything done at the meeting.

•Not be a verbatim recording.

•Record the start & end time of meeting.

•Use clear and simple language.

Why is this important? If it is recorded in the minutes it is evidence of what occurred: Australian Securities and Investments Commission v Hellicar [2012] HCA 17. Recording of meeting attendees is evidence that they were present and took part in the meeting: R v Staples (1893) 19 VLR 457

This is general information only, Should you need assistance please contact Kerin Benson Lawyers for advice tailored to your scheme.